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April 1: Intent to Propose Survey Due

This is a new survey that requires less than 5 minutes of your time and will help ensure that the study away office assists all faculty
who are considering leading or co-facilitating a faculty-led program in 2019-2020. 

April 1: Renewal Proposals Due
August 28: New Proposals Due

Step 1A: Talk to your department chair to get authorization for your course and time away.
Step 1B: Talk to a staff member in the Rinker Center for Study Away and International Education.
Step 2: Submit your program proposal by using the appropriate link below. You may renew a program that has been approved since 2015.
  • Faculty Proposing Previously Approved Programs for 2019-2020: Complete a MayX Renewal or Semester/Summer Renewal Form by April 1.
  • Faculty Proposing NEW Study Away Programs for 2019-2020: Complete a full study away application by August 28, 2018
Step 3: Submit all new courses through the course proposal system.
Step 4: Obtain approval from the department chair, Study Away Committee, and Curriculum Committee. The faculty will then vote on new programs.
Making Payments:
Send all requests for payments (invoices, wire transfers, check requests) to Cassie Klatka and Nancy Georgiev. Please make sure to include the appropriate forms listed on this page.

Cash Advance Request (for cash payments that will be made on site during program)

Domestic Payments
W-9 (required for all domestic payments made by check)

International Payments
W-8BEN (Individuals) & W-8BEN Instructions (required for all international payments made by invoice or wire transfer)
W-8BEN-E (Entities) & W-8BEN-E Instructions (required for all international payments made by invoice or wire transfer)
Wire Transfer Form (required for all wire transfers)

While Away:
JP Morgan Chase (for verifying TAP charges)
Expense Tracking Spreadsheet (for tracking your cash and TAP expenses)
Honorarium Form (for international programs only)
Student Cash Disbursement Form
Recruiting Students:
When recruiting students think about ways to advertise your program: post flyers and share with Study Away; post on social media; host information sessions; participate in the Study Away Fair.

Study Away Fair
Family Weekend
Saturday, September 29
Trone Student Center

Selecting Students:
Study Away Application Portal
Study Away Application Portal Instructions